Causes and removal of duplicate items in Outlook

Duplicate prevention tips are necessary to apply in Outlook. If we discuss about these redundant items then we should don't forget to consider useful methods which are used to save your Outlook data from duplicate entries. Unnecessary data affects all sections of Outlook mail application like inbox, sent items, drafts and user created folders or attachment. If a user avoids in taking required steps then he/she may face serious trouble with mail application like from slower performance to damage in file structure.

What causes for getting duplicate items?

If you receive unnecessary items then following reasons could be possible:

1- If you tricked “Leave copy of message on server” then after an each equal time span Outlook application checks the server and sends duplicate copies of data available on server.

2 - High protection with firewall can lead for receiving duplicate items.

3 - Duplication with contacts

4 - Synchronization problem of mail application with Smart-phone or other devices

5 - Running multiple instances at a time

If multiple instances running at a same moment in Outlook then it could raise a chance to complete a task repeatedly like download, send attachment or uploading a file.

How we can stop duplicate items?

To stop duplicate items, Outlook users should be applying some recommendation with this email client.

1- Unchecked the option “Leave copy of message on server”

2 - Proper setting with Anti-virus software or firewall

3- Configure Outlook application with hand-held device carefully. You should mentioned contacts carefully otherwise it may create duplication with existing contacts.

4 - Make sure that only one instance of mail application is running.

Threat with duplicate items:

In general an Outlook user avoids the risk with duplicate items due to lack of awareness. If you don't take necessary steps for removal process then it will be affected following corner of your data file:

1- Increases the size of PST file which is one of the cause for corruption

2 - Make confusion in user's mind

3 - Degrades the performance of operational activities in Outlook

4 - Distortion with data files structure

5 - Puts a question on message reliability

With applying these tips, you will get a better service. For users, who are facing duplicate copies of items in a large amount they can opt for Outlook duplicate remover utility because of a chance of corruption. For finding how to tackle with duplicate items see this resource:

http://www.stellaroutlooktools.com/scan/how-remove-outlook-duplicate-emails.php

So, use this reliable utility when duplicate items full your PST file and you have minimal time to remove redundant items from your Outlook mailbox.