Can We Find a Decent Utility to Compact PST File in Outlook?

The PST's scheme has given us a warehouse to store data in a predefined pattern. Stored data is accessed by a reference address that is assigned to each block of memory. Despite of having a number of features with PST file, it also faces some criticism like no change in Outlook PST size after deleting a single or multiple messages from folder. It becomes more complex when user delays to take necessary steps and encounters a problem of oversized PST file. Everyone is familiar with the side-effects of a large sized PST file that could lead to corruption in mailbox.

Critical spots where compact procedure is the only solution:

1 - Memory is not freed after deleting messages:

                              “Deletion is not enough, go ahead with compaction”

                                                                                                            - Stellar Data Recovery, USA

If you find that your PST file is growing at an exponential order then some messages are deleted by you. Now compare the size of current PST file and you are surely shocked to see that no change occurs dramatically. It is a practical truth about PST file i.e. memory blocks are not assigned to new data due to hold by occupied data. A compression technique is used to carry all non-allocate blocks and free them for new data insertion.

2 - Avoid corruption by compress feature: Compact PST file is basically a method to compress a heavy sized PST file in to compact form. This characteristic of compact methodology seems a boon for Outlook PST file that prevents it from corruption stage.

How to choose the right compact PST file software:

It is a matter of in depth analysis before planning to purchase such kind of utility. In a big organization, a person can receive thousands of emails in a single day. At this stage, compact utility must have extensive power to compress data size with a big change. Apart from compress feature, you should check other features in current scenario:

1 - Connectivity with live server: If you use a compact PST utility then it is more beneficial if your file is compressed with received messages. It seems a more decent way in fast computing era.

2 - Supports OST and PST file both: It is more suitable if a compact PST file tool supports OST file also. This feature enables you to compress off-line data in exchange.

3 - Approved by a trusted body: In case, you are confused with product's authentication then check that it is certified by a well known body or not. For Outlook products any Compact PST tool verified by Microsoft is a matter of prestige.

However, compression technique is now available in Outlook 2013 but it seems far away from user's expectation. In brief, apply a better compressed methodology in Outlook without altering the original file format.