PST Management - How PST splitter promises to give a long tenure for Outlook Data files

Having big Outlook data file, obliviously the main cause of worry faced by most of the outlook users. This situation comes in to existence with reasons: either avoiding by users to care of size metrics or failed to implement an effective rule. Causes whatever will be found after diagnosis but currently this thing puts a question on the sustainability on PST file. To make your data safe, it is prime responsibility of user to continue the supervision of file’s health on equal interval of time. However, this conduct is effective but also faces difficulties to apply it on ground level due to complexity & lack of time.  

First Aid solution by Microsoft: It is understood that users are contacting with this tech giant due to its reliability. Due to use in regular mode, it is natural to grow size of PST file. Sometimes, operation activities are so heavy that Outlook data file shows exponential growth. In absence of in-built utility, Microsoft generally guides to follow manual methods that can be effective in minor level of problems. These are: 

·         Optimize your mailbox by cleanup method: In this technique, we focus on mailbox to reduce its size. For this, Microsoft recommends to use Mailbox Cleanup tool. After this, you should proceed for archiving your older email items. It is better to remove all deleted items from “Deleted Items” folder. 

·         Compaction algorithm: This algorithm is basically done to compress oversized PST in faster way. It works on all entities of Outlook data like journals, contacts, messages and personal folders. To accomplish this task, you can follows two methods: Manual Technique & Automated Technique

Manual Technique: To complete this process, follow the steps:

1 - Delete unwanted items that are outdated

2 - Click on “Folder List” then go through “Navigation Pane”

3 - Now Press CTRL+6

4 - Follow Navigation Pane-> Right click on Deleted Items Folder - > click Empty Folder

5 - Click File Tab

6 - Click on “Account Settings” then again click “Account Settings”

7- Now Data File tab opens so click on Settings for desired compact operation

8 - Finally Click on “Compact Now”

After this, you would be able to get compressed Outlook data file (*.PST). This compaction process can take some minutes to few hours to complete depends on size of targeted file.

·         Microsoft Auto archive feature: Outlook PST files (.PST) that is located at hard drive can be archived through this functionality. Outlook application provides archive feature to make data light weighted. 

Steps for archive in Outlook 2010 & Outlook 2013:

• File menu - > Open File tab then click the Options tab
• Click the Advanced tab then “AutoArchive Settings”
• Select the Auto Archive then you can enter a number in the Days box. It gives a command to Auto Archive process for running frequently
•  If you are interested to be notified before archive process occurs then checks the box corresponding “Prompt Before Auto Archive“.  
•  Follow Default archive file box
• Enter the file name for the archived items to be transferred to, or click Browse to select from a list.  
• Repeat “Click OK” twice

Automated Technique for Compacting Outlook PST file: Apart from traditional compaction approach, Advanced Compact PST software emerges as a great choice for corporate users. Many professional that are dealt with numerous mail items for them frequent supervision is tedious task. Apart from these professionals, non-technical guys also are preferred to use automated compaction due to erratic manual steps. 

How automated compact works?

An Outlook PST file is a centralized database i.e. bases on static memory allocation. In this memory allocation, data is stored in predefined order. In case, you have deleted some messages from mailbox then there is no changes made in PST file. This is because; deletion is not enough for releasing occupied spaces by data items. To free occupied space, compaction algorithm helps a lot. It helps to free allotted blocks as well as reduce the size of PST file. An automated PST compressing tool takes minimal time to complete this task with full accuracy. Such types of utilities are developed by Microsoft certified vendor.

Role of PST Splitter for trimming heavy PST file: 

It is an automated approach that works beyond the level of free Microsoft Auto Archive option. It is a truth tale that manual splitting method only resolves the problem of large PST file by transferring data in new PST file. But, it may be lost during process while automated utility breaks the data from all corner even journals and tasks. The outstanding features possesses by PST splitter, they are:

1-Lower time to complete desired work: Advanced PST splitter is developed with high end research factors. It also used optimized algorithm that reduces the operation time to coordinate among inter process communication. It robustly scans all PST files from local disk then initiates by user to start splitting task. Once user gives start input by press on “Start Button” then it takes eye’s blink time to break a large PST in to smaller chunks. This functionality helps the user to save their precious time.

2 - Supports all Outlook Versions: This software shows compatibility with distinct file format as well as different versions like Outlook 2000, Outlook 2002, Outlook 2003, Outlook 2007 & Outlook 2010. It also supports newly launched Windows 8 platform also.

3 - Solution for oversized PST error: ANSI supported Outlook versions like Outlook 2002 & Outlook 2002 are suffering from low space availability. So, it is common that this file format hits by oversized issues. For such cases, advanced Outlook splitter software seems like a boon which is worked on prevention ideology.

4 - Improved performance with light weighted data files: As the role defines for software, it trims a heavy PST file in to multiple manageable files. Then it not only gives a help to data management but also dramatically changes in Outlook performance. Actually, it happens due to deceased burden of data. Size of PST file is inverse proportion of Outlook performance. If you increase the size then performance drops suddenly. 

5 - Significant role to keep damage in control: PST format catches user’s attention due to fast accessibility, client working mode and ease-to-work. But majority of Outlook users also are witnessed another side i.e. weaker in auto management approach. PST does not possess any kind of data validation or effective size checking technique. So, by adapting an automated PST splitter methodology, user can achieve a lot of security helps from upcoming problems that are responsible for big loss. 

6 - Easier Interface for Work: This software removes the difficulties of handling splitter task. It is so simple that even non-technical user also can operate without any kind of external supports. Due to lesser steps, it also encourages the user to check their PST on routine basis. 

7 - Plays role like a savior: By effective management, user can control their Outlook PST data at best level. Now, probability of oversized data also has been minimized that creates a protection for Outlook data from major threat i.e. heavy size. 

All these factors described above are working in favor of Outlook application that ensures the user for advanced PST management. So, implement the feature of PST splitter in your mail client and put your data at safe corner.