Most of the Outlook users know that with the availability of their entire mailbox data on the Exchange Server, their invaluable mailbox files also reside on their personal computer in the form of one or more personal folder files. These Personal Folder files have .PST file extension and contain all your mailbox data including emails, contacts, calendar entries, etc. These files have predefined size limit, which differs with Outlook versions like Outlook 2002 and earlier have 2GB limit, whereas Outlook 2003 and later have increased this limit to 20GB. The recent version of Outlook i.e. Outlook 2010 supports PST files of 50GB.
The size of your Outlook PST file gets larger with time as the number of emails and other mailbox items get increased. The chances of corruption of PST file are high as soon as it crosses its predefined size limit, thus it is always suggested to keep your PST neat and light. You may think that deletion of unimportant emails can reduce the size of PST, but it is not true. This is because ‘Deleted Items’ folder contains the deleted items as well. Moreover, even emptying the ‘Deleted Items’ folder too does not reduce PST size as these emails still exist in PST itself.
As Outlook is an intelligent email client, thus to avoid such situations of data loss due to PST oversize, it at times asks you to compact your PST file. You may get a message in pop-up to compact your PST file, when PST reaches to its threshold limit. If you select ‘yes’ in this message box, then Outlook will start automatic compaction of your PST file. However, if your computer is engaged in other CPU intensive tasks, then it can be possible that you do not get any notification for compressing your PST file. In such situations, you can perform manual compaction.
However, at times these inbuilt compaction processes result in data loss from the PST file (if the PST file is very large). Therefore, to overcome such losses, you must opt for some more reliable and efficient option, that is professional compact PST software. Reliable professional tool for compacting PST file compresses large PST file by preserving the interlinking between the emails and their attachments. The understandable user interface of these tools and insurance to avoid data loss makes them a must to have software for maintaining the performance of your MS Outlook.
Opting for an efficient professional tool is always a better way for avoiding data loss.
The size of your Outlook PST file gets larger with time as the number of emails and other mailbox items get increased. The chances of corruption of PST file are high as soon as it crosses its predefined size limit, thus it is always suggested to keep your PST neat and light. You may think that deletion of unimportant emails can reduce the size of PST, but it is not true. This is because ‘Deleted Items’ folder contains the deleted items as well. Moreover, even emptying the ‘Deleted Items’ folder too does not reduce PST size as these emails still exist in PST itself.
As Outlook is an intelligent email client, thus to avoid such situations of data loss due to PST oversize, it at times asks you to compact your PST file. You may get a message in pop-up to compact your PST file, when PST reaches to its threshold limit. If you select ‘yes’ in this message box, then Outlook will start automatic compaction of your PST file. However, if your computer is engaged in other CPU intensive tasks, then it can be possible that you do not get any notification for compressing your PST file. In such situations, you can perform manual compaction.
However, at times these inbuilt compaction processes result in data loss from the PST file (if the PST file is very large). Therefore, to overcome such losses, you must opt for some more reliable and efficient option, that is professional compact PST software. Reliable professional tool for compacting PST file compresses large PST file by preserving the interlinking between the emails and their attachments. The understandable user interface of these tools and insurance to avoid data loss makes them a must to have software for maintaining the performance of your MS Outlook.
Opting for an efficient professional tool is always a better way for avoiding data loss.
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