All data available in to Outlook, directly stores in
‘Personal Storage Table’ which works as a database for Outlook. PST file is the
most vital part of Microsoft Outlook. All the messages found in Outlook also
saves in .pst file format.
Microsoft PST file gives a way to store user’s Outlook data enabled
with POP, IMAP and web based email accounts. In case, you import all messages
of Gmail in to Outlook via POP/IMAP protocol then it can easily appear in
Outlook mailbox.
Scope of PST file in Outlook mail application
- All the entities of Outlook which includes calendar entries, tasks, notes, contacts, journals etc are saved in the database of Outlook. All these files are handled under PST file.
- PST files also guarantees strict authentication as these files are password protected. Which means password protection can be used to protect the content of the PST file.
- Different versions of PST file are restricted to some file limit. Such as ANSI coded PST files have size limitation of 2 GB, whereas in Unicode PST file Outlook 2003 and 2007 have PST file limitation of 20 GB and Outlook 2010 and 2013 have file limitation of 50 GB.
- PST file helps to manage all the data of Microsoft Outlook.
In spite of having so many advantages of PST file, there are
some limitations associated with PST file. They are:
Space: PST
file can generate the issue of space in numerous ways. Each user that
drags and drops a copy of an email sent to a distribution list to a PST will be
storing own copy of that mail. As that data is stored locally or on server,
there becomes no instance storage of data.
Problem in
searching: Instead of having powerful indexing in Outlook, it
becomes difficult to search a particular mail from the mailbox. A week ago mail
also takes a longer time to search from the mailbox. Hence it becomes a time taking
task to search any particular mail from Outlook mailbox.
Duplicate Items: There is
a high possibility of having duplicates in Outlook. Suppose you sent any
forwarded mail to any of your contact, in that case a duplicate mail is created
in the 'Sent Item' of Outlook. Various issues are associated with duplicate
mails in Outlook.
Sensitive Data: Outlook is very easily and frequently prone to corruption. There are
various reasons which may lead to corruption in Outlook like oversize of the
PST file, virus attack, system failure, improper system shutdown etc. Sometimes
the corruption can be repaired by using a utility like ScanPST, but this
utility does not guarantee completely recovery. Hence in that case a third
party software is best recommended.
After going through these short comes of PST file, one
may wish to switch its work from Outlook to any other email client. There are
many other email clients that can be referred for the switch from PST file.
Overview of MBOX file format
MBOX
is a file extension for a text file used to organize and store e-mail messages.
MBOX stands for Mailbox.
MBOX
is a file type, all mail clients that contains a single mailbox. There are
various email clients that use MBOX as their type are Spicebird, Thunderbird,
Netscape, AppleMail, Pocomail etc.
All messages in a MBOX
are arranged and stored as plain text in a single file. MBOX file format
comprises four more formats in its family which are: mboxo, mboxrd, mboxcl, and mboxcl2.
Factors responsible for migration of Outlook PST in MBOX
client:
There are various reasons which emerges the desire to switch
the work from PST file to MBOX file, some of the reasons are as follows:
- Change in workplace: When you keep on using the same workplace for a longer time you get bored of that workplace. In that case you need a change or break from that workplace. This creates a need to switch from one workplace to another. Similar is the case here after working from a longer time on Outlook you wish to switch to a different email client and that different email client can be MBOX.
- Difficult to maintain PST file: Sometimes it becomes difficult to maintain PST file and hence we wish to switch to a different email client. As MBOX file is easily manageable hence we switch from Outlook to MBOX file. And this conversion can only be done by using a PST file to MBOX file converter.
The best way to search for good software is search
online. There are many software available online which ensures efficient
conversion of PST file and MBOX file. But when you use them you may not find an
efficient software for your concern in one go. Hence choosing efficient
software from the bunch of software seems a difficult task. To overcome with
this situation, you can check for the following criteria to choose efficient
software for the conversion process.
They are:
- The software should have good recommendation from the users
- The software should have good expert views
- Demo version of the software should be available
- Good user interface
- Completely convert PST file to MBOX
- Should give the preview of converted files etc
These criteria help you to come up with efficient software
for the conversion. By checking all these conditions, you may find that the
software that fits well with these requirements is stellar PST to MBOX
converter. This is a comprehensive Converter that allows secure
conversion of Outlook mailboxes (PST files) to MBOX files of Thunderbird,
Spicebird, SeaMonkey, or Netscape.
Some of the effective features of this software are:
- Efficiently convert PST file to MBOX file
- This software supports Thunderbird, Spicebird, Seamonkey and Netscape.
- This software also facilitates the conversion of password protected PST files.
- Shows the preview of converted mail items
- Flexible options to select PST file
- Option to select the PST file from the drive
- Supports MS Office 2013, 2010, 2007, 2003
- Save MBOX file to user specified location
This software is able to convert the PST file in to
MBOX file with full assurance of data security on each phase.
Hence, we can say that if you are looking for efficient
software to convert PST file to MBOX then you can end you search for good
software with this recommended tool defined above.
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