Know the process to remove duplicate emails from Outlook

If you are working with MS Outlook for long time span, it is common to receive multiple duplicate mail items in your mailbox. Duplicate mails are responsible for occupying extra space as well as increase chances of confusion for users. When you receive same mail in multiple copies then it collapses the maintained integrity of email application. Microsoft provides a filtration technique as a barrier for duplicate items. Sometimes user may forget to apply this option or disable this feature due to lack of knowledge and its importance. After getting duplication in mail box, there is no advantage of this technique.

Well, it is better to enable this functionality by starting to work with MS Outlook. Apart from this issue, other reasons may be raised by this situation like: copy of mail items file on server, to have duplicate account and wrong rule configuration. See the notable reasons and corresponding solution in brief:

1 – Copy of message items on server : If you are leaving the copy of Outlook data on server by checking the option in send/receive along 'receive new mails after few minutes'. It would create a chance to receive duplicate messages.

How to resolve it : You can increase the time interval option in following steps :

A- Click on file

B- Go to 'Advance' through 'Option'

C- Enter in to 'Send/Receive' section then click on 'Send/Receive'

D - Set high time interval with "Schedule an automatic send/receive every" check box

Note : If you are using a large amount of data on server then it is required to set long time interval.

2 – Existing duplicate mail account : If your mail application is to have duplicate accounts then it is definite to receive duplicate mails again and again. So, do not delay to check the duplicity in mail account.

How to check and fix it : It is quite simple to check and fix this problem in the steps :

A- Choose the direction file → Info → Account Setting

B - Click on Account Setting option

C - An application box appears with detailed account information

D - Check the duplicate name corresponding to their information

E - If both accounts contain same data then delete one of them

3 – Rule setting : If you have set a rule to receive the different mail items then recheck again. It is better to check one more option "stop processing more rules" except your required rule. This option helps you to avoid conflict in rule transparency.

You can use the above mentioned strategy to protect your mailbox from duplicate items. If you still have problem to follow manual steps then you can start a search for Outlook duplicate remover tool. As I know, my friend Hanna also initiated a hunt for this software and finally her search has been finished with Stellar Phoenix Outlook Duplicate Remover. She used the demo version of software by free downloading and found expected results. At last, she has bought this software in minimal cost.

So, I can hope that like Hanna, other Outlook users would be able to remove duplicate mails with Stellar's extensive software.